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RFP for Consultancy Services for Mainstreaming Gender, Equality, Diversity and Inclusion at the African Academy of Sciences

Tender Details

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RFP for Consultancy Services for Mainstreaming Gender, Equality, Diversity and Inclusion at the African Academy of Sciences

Background/Overview

The African Academy of Sciences (the AAS) is a non-aligned, non-political, not-for-profit pan African organization. The vision of the AAS is to transform lives through science, while its mission is to leverage resources for Science Technology and Innovation (STI) through excellence and thought leadership for Africa’s development.

Our tripartite mandate is: recognising excellence through the AAS’s highly prestigious fellowship, affiliates and award schemes; providing advisory and think tank functions for shaping Africa’s STI strategies and policies; and implementing key STI programmes addressing Africa’s developmental challenges.

Introduction to Gender, Equity, Diversity and Inclusion (GEDI) at the AAS

The AAS recognizes the strategic role and value that mainstreaming Gender, Equity, Diversity and Inclusion (GEDI) in its operations, programmatic implementation activities and engagements with stakeholders could contribute towards the attainment of its tripartite mandate and in improving the research ecosystem on the continent for the benefit of all African scientists, researchers and community stakeholders. As an organization that has been in transition over the past few years and further evolving, the AAS desires to leverage its GEDI credentials, address all GEDI disparities in its operations, programmatic activities and engagements with its stakeholders and repurpose it as critical value and tool for cultivating professional research environments and research culture on the continent where research thrives without any encumbrances to all categories of researchers and stakeholders throughout the research life cycle.

The AAS has made some significant steps towards this direction. For example, it has developed various policies to address gaps in this area and a GEDI framework outlining certain activities its plans to undertake and or implement to address GEDI disparities in its operations, programmatic activities and engagements with its stakeholders. However, there is a lot that needs to be done within AAS’s strategic and policy frameworks to enhance GEDI in the AAS’s culture. It is against this backdrop that the AAS is seeking a self-motivated consultant on gender and inclusion to help the institution audit the existing structures and formulate a strategy and policies on same. This will be geared towards improving the AAS’s gender and inclusion mainstreaming.

Scope and objectives of the Assignment

This consultancy relates to the implementation of AAS GEDI mainstreaming and inclusion project and will culminate in the development of an AAS GEDI strategy and implementation plan. The consultancy will provide technical advice and expertise to support smooth mainstreaming of GEDI at the AAS and its operations, programmes and engagement activities. This will be done over a period of four to six months.

The scope will include but not limited to:

  • Support and foster understanding about GEDI mainstreaming and build a culture that recognises, anticipates and put measures in place to address GEDI disparities in AAS operations programmatic activities and engagements with its stakeholders
  • Drive a comprehensive GEDI audit of AAS operations, programmatic activities and engagements with its stakeholders.
  • Lead and support the development of a GEDI strategy and review/update or develop GEDI based policies, including drawing and implementation of specific action plans that identify and address GEDI disparities within AAS operations, programmatic activities and engagements.
  • Lead and drive the development of GEDI responsive education materials for sharing with AAS grantees and stakeholders.
  • Develop a system for monitoring, tracking and maintaining progress, records / reports of the implementation of the GEDI mainstreaming at the AAS and share regular updates with the AAS Gender and Diversity team.
  • Support the monitoring and evaluation of the roll out of GEDI initiatives/activities at the AAS.

Impact of the Results

This consultancy should be able to help ensure that gender, equity, diversity and inclusion issues are mainstreamed in AAS operations, programmatic activities and engagements with stakeholders. The overarching impact would be to help ensure the elimination of discrimination against women, Persons with Disabilities and other minorities or persons with special needs by creating a robust inclusion policy that will ensure increased participation and representation of these populations in AAS activities on the continent.

Deliverables/ Outputs

  • A report of the GEDI audit of the AAS’s operations and processes.
  • A clear Strategy and comprehensive policy on GEDI for the AAS
  • An implementation plan for the GEDI strategy.
  • Facilitate at least two Train the Trainer workshops on GEDI
  • A monitoring and evaluation framework on the implementation

Consultant Profile

  • Demonstrable substantial experience (over 10 years) in the field of gender/inclusion and institutional capacity building in gender mainstreaming and inclusion.
  • Relevant academic qualifications (Master’s Degree) in Gender studies, or public policy / social science Discipline with a concentration of in gender or/and inclusion
  • Familiarity with GEDI based strategies, policies, implementation plans and practices from other organizations
  • Strong practical expertise in gender, equity, diversity and inclusion
  • Demonstrated ability to formulate policy and action plans of national wide project
  • Experience in gender and inclusion issues in Kenya or other African countries.
  • Demonstrated solid and practical experience of theory and methodology of gender mainstreaming and inclusion of the marginalized groups including persons with disability and minority groups in policies and programmes.
  • A Demonstrated understanding of the legal provision of affirmative action and how implementation on the same can be achieved with reference to AAS operations and programmes.
  • A clear understanding of Universities and research institutions and their administrative structures
  • Fluency in written and oral English is essential. Working knowledge of French is recommended.

Proposal Submission Guidelines

RFP response must include the following elements:

  1. A covering letter introducing the submission
  2. An executive summary not exceeding three (3) A4 pages providing an overview of your response to the scope of work citing previous experience and expertise
  3. Detailed CVs of the consultant(s) outlining the relevant skills and experience
  4. Details of at least 5 relevant references where similar assignments have been undertaken
  5. Current business licenses where applicable
  6. Valid VAT and PIN Certificate where applicable
  7. Current valid Tax Compliance Certificate from Kenya Revenue Authority
  8. Financial Proposal for the provision of the services. This should include detailed costings that tie to the elements of your strategy to deliver this contract. The Prices quoted should be inclusive of all taxes payable to Kenyan Tax Authorities, and delivery costs, must be in USD and shall remain valid for (120) days from the closing date of the tender.

Evaluation Criteria

Responses will be evaluated based on the following criteria:

Criteria

Score

Adequacy of the proposed work plan, methodology and deliverables, in responding to the terms of reference

50%

Specific experience of the consultant related to the assignment. At least 10 years of working experience in the field of gender/inclusion and institutional capacity building in gender mainstreaming and inclusion. (Provide evidence of having undertaken similar assignments in the last 10 years by submitting at least five (5) reference letters of recommendations)

10%
Qualifications and competence of the key staff for the assignment. A  Master’s degree in Gender Studies or public policy/Social Science discipline with a concentration of gender or/and Inclusion/Diversity     10%
Demonstrated ability to formulate strategy/policy and action plans for Funding or Research institutions and/or national or continental research programmes and show evidence of experience in gender and inclusion issues in Africa 10%
Financial Proposal 20%

 

This document is the property of the AAS and contains proprietary and confidential information. Recipients may use or reproduce the information detailed within this document and any other supporting information only to provide a response to this RFP.

The AAS makes no commitment to any consultant/service provider unless a contract has been awarded and signed by both parties. The AAS reserves the right to cease this exercise at any time. During the period of this activity, no contact should occur between any members of the supplier's staff and any member of the AAS staff in relation to this exercise other than through the designated contact points as detailed within this RFP. It is however recognized that pre-existing relationships if any, shall be respected.

Where appropriate, any costs for travel and subsistence must be clearly shown in the proposal.

Consultants should be aware that inappropriate publicity could have a serious effect upon the AAS’s business. The information contained within this document or subsequently made available to the consultant is deemed confidential and must not be disclosed without the prior written consent of the AAS unless required by law.

By submission of a proposal, the consultant warrants that the prices in the proposal have been arrived at independently, without consultation, communication, agreement or understanding for the purpose of restricting competition, as to any matter relating to such prices, with any other potential consultant or with any competitor.

It should be noted that this document relates to a Request for Proposal only and not a firm commitment from the AAS to enter into a contractual agreement. In addition, the AAS will not be held responsible for any costs associated with the production of a response to this Request for Proposal.